Scope

This website might collect data in order to improve visitor experience. Furthermore, when registering as a member of the Data Science and Technology Club (“DSTC”) you will submit personal data. The following information describes what data we might collect and the purpose we are using it for.

When browsing the website www.dataclub.ch (“website”) and using the services provided therein, you approve the collecting, storing, and the use of the data as described hereinafter.

The term personal data in this Privacy Policy shall mean any information that identifies, or could reasonably be used to identify, any person, e.g. yourself or a legal entity you might represent.

If you provide us with personal data of other persons (such as family members, work colleagues), please make sure the respective persons are aware of this Privacy Policy and only provide us with their data if you are allowed to do so and such personal data is correct.

General Consent

We only collect and process personal data as required to appropriately manage your membership at the DSTC and handle your inquiries as requested, and do so only with your prior consent. An exception solely applies if such a prior consent is not possible or the processing of personal data is explicitly allowed by law.

Generally, your prior consent serves as the legal basis to collect and process your personal data.

We may collect, store and use the following kinds of personal information:

  • information that you provide to us for the purpose of registering with the DSTC (including your name, username and e-mail address);
  • information that you provide to the DSTC for the purpose of subscribing to our website’s services, email notifications, and/or newsletters (including your name, username and e-mail address);
  • any other information that you choose to send to us.

Use of personal information

Personal information submitted to us via this website will be used for the purposes specified in this privacy policy or in relevant parts of the website.

We may use your personal information to:

  • administer the website;
  • improve your browsing experience by personalizing the website;
  • enable your use of the services available on the website;
  • send you general newsletters about the activities of DSTC;
  • where you submit personal information for publication on our website, we will publish and otherwise use that information in accordance with the license you grant to us.

We will not without your express consent provide your personal information to any third parties.

Should you decide to pay your membership fee via PayPal or credit card respectively, the privacy policy of the corresponding third party is applicable. You can review the Paypal Privacy Policy at https://www.paypal.com/ch/webapps/mpp/ua/privacy-full. We will share information with Paypal only to the extent necessary for the purposes of processing payments you make via our website and queries relating to such payments.

Email and Contact Form

On our website we provide a contact form to contact us directly via our website. For us to properly handle your request, we collect the following personal data:

  • Name;
  • Email address.

This personal data, together with your message, will be stored and used to process your request. If your request includes the wish to be directly contacted by DSTC, the personal data will be used to contact you via email or any other form indicated in your message.

By using the contact form, and therefore transmitting your personal data to us, you explicitly allow us to store and process this data to the extend required.

Should you decide to contact us by sending us an email, your personal data transmitted via the email protocol as well as your message will be stored and processed, in accordance with this Privacy Policy.

By sending us an email, and therefore transmitting to us your personal data, as provided in or connected to the email, you explicitly allow us to store and process this data to the extend required.

Newsletter

As a registered member of DSTC, we use your email adress to send you, from time to time, updates about DSTC's activities. Please note that we only send out very few newsletters (ca. two every Semester) and that we only use the newsletter to contact you regarding club specific topics (e.g. events, general assembly, organisational updates etc.).

You can change your newsletter settings and subscriptions in your profile.

Google Analytics

We use Google Analytics to collect anonymized data about visitors to this website. We use this data to improve visitor experience, and to help us make the site better. Google Analytics records:

  • The website the visitor came from to get to this website;
  • The kind of computer they are using (Windows, Mac, etc. as well as information like screen resolution, web browser etc.)
  • The visitor’s general location (eg: London, United Kingdom)
  • Where the visitor clicked on the site and how long they stayed for.

In using Google Analytics, we are bound by Google Analytics Terms of Service. You can opt out of Google’s advertising tracking cookie or use a browser plugin to opt out of all Google Analytics tracking software.

Cloudflare

We use Cloudflare to help us optimize and protect this site. Cloudflare may place a cookie in your browser to help it provide its services. You can read more about this here - Cloudflare Privacy & Security Policy.

Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites, including this one.

Security of your personal information

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

You are responsible for keeping your password and user details confidential. We will not ask you for your password (except when you log in to the website).

Your Rights

In accordance with and as far as provided by applicable law, you have the right to access, rectification, and erasure of your personal data, the right to restriction of processing or to object to our data processing in addition to right to receive certain personal data for transfer to another controller (data portability). Please note, however, that we reserve the right to enforce statutory restrictions on our part, for example if we are obliged to retain or process certain data, have an overriding interest (insofar as we may invoke such interests) or need the data for asserting claims. If exercising certain rights will incur costs on you, we will notify you thereof in advance.

You have the right to object to the processing at any time for reasons arising out of your particular situation. Consent given to collect and process your data can be withdrawn at any time, but this does not affect data processed prior to withdrawal. We will then no longer process personal data, unless there are demonstrably compelling legitimate grounds for processing, which override the interests, rights and freedoms of the person concerned, or the processing serves the purpose of asserting, exercising or defending legal claims. You have the right to lodge a complaint with a supervisory authority

In general, exercising these rights requires that you are able to prove your identity (e.g., by a copy of identification documents where your identity is not evident otherwise or can be verified in another way). In order to assert these rights, please contact us at info@dataclub.ch.

Retention Periods for Your Personal Data

We process and retain your personal data as long as required for your membership at DSTC and compliance with legal obligations or other purposes pursued with the processing. As soon as your personal data is no longer required, it will be deleted or anonymized, to the extent possible. In general, shorter retention periods of no more than twelve months apply for operational data (e.g., system logs).

Policy amendments

We may update this privacy policy from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are happy with any changes.

Third party websites

The website contains links to other websites. We are not responsible for the privacy policies or practices of third party websites.

Updating information

Please let us know if the personal information which we hold about you needs to be corrected or updated.

Deleting Account

Should you wish to delete or inactivate your account, please send an email to info@dataclub.ch.

 

Last updated in August 2018.